Cancellation Charges are as follows:
A. General Terms applicable for all type of cancellations:
1. Applicable Refund as per cancellation policy will be paid within 10 working days from the date of cancellation in INR only.
2. No interest will be applicable on refund
3. Cancellation shall attract the cancellation charges on total tour price
4. For any additional services / deviation / up gradation or any similar changes (over & above Group tours of Make My Packages) booked by the guest, the additional cancellation in addition to above the cancellation table will be applicable.
6. Make My Packages do not have any responsibility towards additional expenses relating to any arrangement made by Guest themselves relating to tour.
7. Guest should communicate any correspondence towards cancellation on email info@makemypackages.com.
B. Tour cancelled by guest due to personal reason:
1. If the guest decides to cancel the tour for any reason, he shall make a written application to the Make My Packages and/or email from registered email-id of guest on info@makemypackages.com and deliver it to the concerned sales booking person / Branch-In-charge at the sales outlet where guest/s booked.
2. The letter or email must contain details of tour code / form no, date of departure, Name and no. of guest’s and the original receipts issued by Make My Packages.
3. Cancellation by email will be valid only if sent on abovementioned email address only. Any other form of request for cancellation shall not be considered as request for cancellation.
4. Booking after cancellation will be treated as fresh booking for all purpose.
5. Cancellation can be due to any personal reason whatsoever, including but not limited to, the reason of inability to participate due to any illness, death, court order, tour cancelled by sharing partner, requiring to pay single occupancy and the like.
6. Air Ticket Cancellation charges plus deposit forfeit charges as are applicable under the rules of the concerned Airline are to be paid by guest/s immediately.
C. Tours cancelled by Make My Packages:
1. Make My Packages may cancel/reschedule the tour without assigning any reason and in such an event the guest/s can claim only the amount paid by him after deducting the taxes & VISA fees if paid by Make My Packages to Visa Processing center or Consulate.
2. When Make My Packages decides to cancel the tour, cancellation of tour shall be communicated at least 15 calendar days prior to the date of commencement of tour, unless force majeure situation, via any of the following modes (a) sms (b) telephone (c) email; provided by the guest/s in Tour Registration form.
D. Cancellation due to VISA rejection – Deemed Cancellation
1. Tour will be treated as Deemed cancelled, unless intimated by guest in writing within 24 hours for applying VISA second time, if VISA is not granted or delayed by Consulate for any reason whatsoever.
2. The cancellation charges shall be Applicable from the date of intimation of cancelled VISA from guest to Make My Packages.
3. Guest may apply second time for VISA at his own risk and consequences . If VISA get rejected then new date of intimation will be considered as cancellation of tour date.
4. Sometimes the VISA processing takes longer time and in few cases VISA is not granted before tour departure or it is delayed. In such cases, Make My Packages as a facilitator shall not be responsible for any consequences and / or liable for any refund, the guest shall have to bear all the cancellation and re-booking charges for the next tour.
5. If VISA of some guests of the booking form is cancelled and other guests of same form cancels the tour then cancellation charges as per above table is applicable for all bookings
6. Consulates depending on their rules & regulations sent VISA & passport directly to guest’s residence or to Make My Packages. In both the cases, guest requires to check correctness on VISA ( Paper VISA, sticker VISA, E-VISA etc.) for personal & other details such as Name, validity, correct photographs, signature of the authorized person etc. Make My Packages will not be responsible if immigration office do not allow the guest to leave or enter the country.
7. In many cases, consulate requires Air Ticket / Hotel Vouchers to process the VISA. On cancellation, actual Air Charges / VISA fees are payable in addition to above cancellation table.
E. Cancellation due to force Majeure Situations
1. Under force Majuere Situation, Make My Packages reserves the right to Cancel, partly cancel and/or reschedule the tour considering safety of the Guests.
2. No refund fully/partly applicable on cancellation under any circumstances due to Force Majeure
3. Make My Packages will request suppliers for assisting in postponement of tour & guest can join the next possible date of same tour product. Guests are required to pay additional Cost, if applicable.
4. Guest can also opt for other tour product where cancellation will be applicable
F. Rescheduling of tour due to Uncontrollable factors
1. Make My Packages reserves the right to reschedule the tour and / or change the itinerary due to uncontrollable factors such as change in airline schedules, suspension or discontinuation of services by suppliers, major event at the visiting destinations affecting route of transport etc. No refund is applicable in uncontrollable situations and guest have to abide by the new schedule / Itinerary.
2. Guest is required to pay additional cost due to delay in flight or cancellation of flight or missed the flight, missing the connecting flight during travel as the case may be. Guests are free to book their own tickets & refund will be processed as per contract between Make My Packages and Airline. Once Air tickets are released as per request of guest, Make My Packages will not be responsible for new booking & guests will require to join group at their own cost & consequences.
3. Fine, penalties or any such payments arising due to not meeting with the requirements of any airport or government authorities including Passport or Visa documents, court orders are responsibilities of guests and to be paid by the guest.
G. Cancellation due to non-payment of Tour price – Deemed cancellation
1. If full tour tariff is not paid as per terms & conditions, Make My Packages reserves the right to cancel the booking / registration with consequent forfeiture of deposit / advance amount/entire part payment made to Make My Packages and / or the deduction of cancellation charges without giving notification, at the discretion of Make My Packages.
2. The bookings shall be processed by Make My Packages only after the registration amount is paid in full.
3. Single guest opting for sharing the room with other guest to reduce cost from single occupancy to double occupancy will require to pay cost for single occupancy if for any reason, related guest cancels or alters the booking of the tour. No adjustment shall be made from the payment contributed by guest / partner who had cancelled/alter the tour. Shared rooms have no smoking policy. Make My Packages reserves the right to allocate rooms for Speciality Tours such as My fair Lady, Student Specials, My Prince Charming where booking is on single guest basis and guest has to abide by it.
H. Right of Admission & termination
1. Guest with medical ailment: If any guest/s is suffering from any medical ailment and have concealed the same, Make My Packages reserves the right to cancel the booking / registration of such guest/s on medical and / or other grounds without assigning reasons thereof. Make My Packages also reserves the right to restrict / modify / amend the tour of such guest/s without assigning any reasons. If Make My Packages so directs, the guest/s shall have to travel by a separate transport at an additional cost to be paid by guest/s immediately. No refund is applicable to guest.
2. Make My Packages reserves the rights to cancel the booking / registration of any of the guest after acceptance of the payment but prior to commencement of the tour, without assigning any reason. In such event Make My Packages shall only refund the payment received from the guest for the tour.
3. Make My Packages reserves the rights to terminate the booking / registration, prior to departure / during tour, if the guest is not following the group decorum of the tour or misbehaves or without assigning any reason whatsoever. In such an event, no refund or compensation shall be paid to the guest and he shall have to bear and pay the expenses for his return travel.
I. No show – Deemed cancellation
1. If guest fails to join the tour on Day 1 of the tour, it will be termed as No show – deemed cancellation & 100% cancellation will be applicable
2. Make My Packages issues multiple air tickets for the tour under single PNR. As per airline rules, on missing any of the flights in Single PNR become No Show and no refund is available.
3. In above case , all the services will stand cancel unless guest notifies his willingness to join the tour later at his own cost & consequences within 24 hours from the date & time of departure.
J. Discontinuation from ongoing tour
1. If Guest discontinues / terminates the tour for any personal reason, it is termed as deemed cancellation & no refund will be applicable
2. Make My Packages assists guests for booking of services in case of discontinuation of tour due to medical reason , however guest or his relatives will require to pay cost of services in advance on tour to tour leader or at Make My Packages offices.
K. Transfer of tour / Future tour:
1. A transfer from the originally booked tour to another tour is treated as cancellation of earlier tour and therefore a fresh booking of another tour has to be made.
2. The tour tariff and discounts available / given for the cancelled tour are not valid for fresh booking. Tour tariff and discounts prevailing on the date of fresh booking of another tour shall be applicable.
16. Complementary Items:
Company reserves the right, without assigning reasons, to change the policy related to complementary items, without prior intimation to guest/s. No claims shall be entertained in regards to non utilization of complimentary items.
17. Miscellaneous:
i. Complaints or Grievances: If the guest has any claim, grievance and / or complaint in respect of services provided by any of the independent contractors, the guest shall immediately notify the same to the independent contractor in writing, and a copy thereof is handed over to the tour / leader / / Assistant and /or Company not later than 7 days thereof to enable Make My Packages to take up the matter with the concerned independent contractor.
ii. Privacy of Information: Any Information furnished by the guest/s to the tour / leader/ / Assistant and/or Make My Packages, is subject to disclosure thereof as required by law or by an order of court or the rules, regulations and inquiry by any government / statutory authority. Company shall not disclose any data of its own under any circumstances to any guest/s including any kind of clarification on itinerary, tour costs, cancellation charges etc.
iii. Government rules for NRI – Non Resident Indian Guest: All guest/s staying abroad including NRIs or foreigners should abide by all the laws, rules, regulations of Government of India and/ or the country concerned while undertaking the tour.
iv. Photographs or Video Clips: Company reserves the right to use Photographs / Video Clips of the guest taken on tour and / or given by guest, for promotion of Make My Packages Business without obtaining prior permission of the concerned guest. Such Photographs / Video Clips can be used on any media with due respect for emotions/sentiments of guest/s.
v. Reference Call: Company reserves the right to refer the guest, on request, to prospective guest for promotion of Make My Packages business. Further Company is authorized to send transaction as well as promotional sms/e-mail/phone calls.
vi. Valuables: Make My Packages advises guest/s not to carry valuable items to the extent possible with them on tour and invariably carry such items, if any, with them while leaving the hotel for whatever reasons and not to keep any valuables, money or important travel documents etc. in suitcase. Better keep them in safe deposit lockers. In case of any loss suffered by the guest/s Make My Packages is not liable or responsible for the same.
vii. Shopping: Shopping is one of the important activity of any tour and an experience in itself. All guest/s are hereby made aware that Make My Packages neither recommends nor promote any specific shop or vendor for shopping purpose. We understand that the guest/s are wise enough to decide themselves what to buy and where to buy. It is a sole discretion of the Guest. Hence, Make My Packages do not take any responsibility or liability in case of any cheating or misguiding by the shop owner.
viii.External guest/s not allowed: External guest/s are not to be invited on tour by any guest and they are not allowed to use any of the services of the tour.
ix. Paid Toilets: At some places / destinations / country, there are paid toilet halts, which guest/s have to take care on their own.
x. Jurisdiction: All disputes pertaining to the tour and any claim arising there under shall be subject to the Court of competent jurisdiction at Mumbai only.
18. Refund:
i. Refunds if any, for variation / modification / amendments / alteration and / or cancellations etc. of any tour shall be paid directly to the guest by ‘A/C payee’ cheque or Bank Transfer, in Indian Rupees at the prevailing rate of exchange on the date of the cheque, as per Reserve Bank of India Rules & Regulations, irrespective of whether the tour payments in part or whole were made in foreign currency.
ii. No refund shall be payable:
a. for any missed / unused services of the tour including the meals due to whatsoever reason.
b. where full deposit is required to be paid in advance to the concerned authorities to enable Company to confirm the reservation.
c. if services of the tour are modified, varied, amended, cancelled or not utilized.
d. if any guest decides and/or is required to cancel the tour due to any changes made in the rules by the concerned Government.
e. where Airfares are contracted in bulk for Airport to Airport.
f. if the tour is indefinitely postponed / cancelled due to natural calamity, riots, political calamities or any other unforeseen calamities.
g. refund is not applicable for International / domestic sectors and on certain conditions which include that such air tickets are non refundable and date change is not allowed.
h. Make My Packages is not liable to pay any amount in case the VISA is not received by the guest and / or Company within time. Make My Packages has to depend on various agents to do the processing work. In case a person misses out the tour because of curtailed itinerary, he cannot claim any amount from Make My Packages. Since, grant / non-grant of VISA and also communication of information in respect of grant / non-grant of VISA is beyond the control of Make My Packages, the guest should be mentally prepared for any mental / physical dismay as a result of non-grant of VISA and / or delayed communication which may be just before departure of the tour or on the tour itself.
